Sr Administrative Assistant / Tulsa, OK

SUMMARY

Perform professional administrative and staff support for executive leadership team to ensure operations run efficiently.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES

Includes the following:

• Manages and maintains schedules, coordinates and organizes various meetings, conferences, teleconferences and travel.
• Prioritizes, compiles and distributes various correspondences.
• Receives, screens and responds to incoming calls and messages.
• Composes, proofreads and finalizes correspondences, memorandums, reports, meeting minutes and presentations.
• Enters purchase requisitions and expense reports into database.
• Maintains professionalism in handling confidential/sensitive information for executive leadership team.
• Communicates with all levels of the organization as well as external parties.
• Maintains office supplies, office equipment and filing systems.
• Participates and contributes to special projects.
• Performs other job-related duties as assigned.

SUPERVISORY/MANAGEMENT AUTHORITY

No supervisory/management authority.

EDUCATION AND EXPERIENCE

Associates degree in business or related field and 5 years of administrative experience or an equivalent combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Strong interpersonal skills with the ability to work in a team setting.
• Excellent written and verbal communication skills.
• Ability to adapt to changes, manage competing demands and deal with frequent changes, delays, or unexpected events.
• Ability to proactively anticipate needs/priorities and respond accordingly.
• Ability to prioritize work schedule and function with minimum supervision.
• Ability to maintain confidentiality and display integrity, accountability and respect in dealings with internal and external customers.
• Knowledge of Microsoft Office products and office/business procedures and equipment.
• Excellent project management and organization skills, including the ability to handle multiple complex projects simultaneously against deadlines.
• Ability to maintain a positive professional working relationship with management and coworkers.
• Must have and maintain a valid driver’s license.

WORK ENVIRONMENT

Work is primarily performed in a climate-controlled office setting.  Work may require travel.

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